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What is Travel Management Solution (TMS)? |
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Travel Management Solutions– a statement of our capabilities and credentials which demonstrate our ability to provide solutions which maximize your ability to reduce your Travel spend.
Click here to view the Technical Specifications
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Why do you need a TMS? |
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Since the cost of travel is a corporation's second or third largest controllable expense, having experienced travel management professionals manage and negotiate travel-related services, provides quantifiable financial benefits to the corporation. In this highly competitive industry our international relationships deliver a powerful advantage in the development of cost-saving programs through preferred suppliers.
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In a global business environment, travel is necessary and expensive. More companies are seeking ways to reduce necessary travel costs in a tight, unpredictable economy. Shrewd companies are discovering that to control costs, they must adopt a travel management policy incorporating an automated solution
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The team is considered market leaders in the provision of consulting services to major Private and Public sector clients.
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Travel Management Solutions meets and exceeds our clients’ expectations. TMS delivers exceptional results. We maximize your investment with committed cost savings.
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The TRAVEL MANAGEMENT SOLUTIONS approach is tailored to your business needs. TMS has a comprehensive key action list which can be adapted to your needs – you may select one key element. Regardless, this approach is designed to meet and deliver successful outcomes whilst still encompassing total flexibility. Our business consulting services are listed below:
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- Audit of current travel costs and supply arrangements, including Contract compliance
- Gap Analysis – services, policies and processes
- Identification of issues with current supply arrangements
- Tender for Travel Management Services
- Airline Contracts
- Hotel cost review
- Car hire analysis
- Travel expense process mapping – identification of issues and recommended approach to improvement
- Travel spend continuous cost reduction planning
- Consolidated cost reduction planning
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Why Companies / Institution / MNCs / Ministries - should consider TRAVEL MANAGEMENT SOLUTIONS?
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- The TMS team are industry experts with experience in all aspects of the travel industry
- TMS identifies, understands and participates in all the tasks necessary to achieve a successful outcome
- TMS works for you
- TMS is committed to transferring knowledge and expertise during the course of each project
- TMS works within a detailed project plan, with clearly specified key tasks and timelines
- TMS meets our commitment to all of our clients
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With Travel Management Solution, you can:
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- Examine travel planning processes, analyze and redefine your company's travel policy, and increase compliance with that policy. The higher the compliance level, the greater the savings.
- Control spiraling costs before they get out of hand. Travel Management can help expedite the change process and optimize results. It covers your entire travel management process chain and ensures the compliance needed to cut costs.
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Features & Functions
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- TMS provides an end-to-end solution for managing business travel. The solution provides features and functions that allow you to perform:
- Travel planning and online booking – TMS enables business travelers to book flights, hotels, cars, and country-specific rail options, as well as look up related information. In addition, the application fully supports communication with travel agencies, making interactions more efficient.
- Travel expense management – With easy-to-use functions that speed the entry and processing of travel expense reports and streamline accounting and settlement processes, TMS reduces the administrative workload associated with travel expense accounting.
- Corporate policy control – TMS enables you to control both travel planning and travel expense management according to corporate travel policies. Online booking can be controlled by policy parameters, helping travel managers bundle travel volumes to preferred providers and negotiated fares. Management can implement effective travel policy strategies and easily control travel budgets for the global enterprise or institution, ensuring internal policy compliance as well as national legal and tax compliance.
- TMS reporting – Travel Management supports decision-making and facilitates the development and implementation of new travel management strategies. Preconfigured reports help you consolidate valuable data for supplier negotiations to further cut direct purchasing costs.
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Business Benefits
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- The services offered by Travel Point are specifically designed to assist corporate clients in effective travel program management.
- First Class Service
- Stringent Quality Control
- Comprehensive Reporting
- 24hrs Contact centre
- Travel Policy Formulation
- Unused ticket tracking
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TMS optimizes the entire trip life cycle, from travel requests and approvals through planning and reservations, travel expense management, global policy compliance, and analytics.
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These are only the top 10 reasons for choosing Travel Management Solution:
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- End-to-end solution – Travel Management requires no development or additional interfaces.
- Integration with ERP – The application is completely integrated with the financials, HCM, operations, workflow, and reporting functions of ERP.
- Reduced indirect costs – You can dramatically reduce indirect costs by automating your processes and workflow.
- Improved compliance – Travel Management ensures improved compliance with your company travel policy and negotiated travel contracts.
- Unique user interface – unique user guidance and homogenous user dialogues allow for significantly higher usage adoption than singular stand-alone solutions.
- Booking consolidation – Travel Management provides a reliable analysis of travel information and costs through synchronization with software and reservation systems.
- Easy-to-use functions – Comprehensive functions are offered as an employee self-service, available 24x7, online and offline.
- Improved cash flow – Efficient accounting cycles and up-to-date cost information result in better cash flow.
- Increased ROI – The application maximizes your investment by increasing your return on investment.
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Why Travel Point - TMS
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What is our specialty?
- We are expert in providing solutions to control & reduce travel cost
- Typically, our client reduce their existing travel spend by 15 – 20%
- Plus streamline internal travel & audit process
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Service we can offer:
- We can review your entire travel booking process and provide you with solution to
- Reduce internal processing cost
- Compliance with your corporate travel policy
- Streamline business travel booking process
- Better control payment of travel service
- Obtain best possible rates for Air, car, Hotel and other travel expenditure
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We can administer of advice on your Tender Bid process to ensure you benefit from the best available:
- Travel Agency Service
- Airline Deals
- Hotel & Car Hire deals
- Card payment service
- Travel Self booking tool
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Then what
- We can help you with
- Contract preparation
- Contract Management of the successful service provider
- Service level agreements
- Communication with new/ reviewed supplier
- Internal Travel Policy communication
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And Afterward
- We can provide you with proven processes to audit, review and benchmark travel supplier and costs
- What makes the different?
- We are experts in the area in which we offer our services
- We keep up to date with the latest technologies & offerings
- Our loyalty is totally to our client
- We are responsible, discreet & practical
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Which sort of process & benefits should the business traveler enjoy?
- Simple pre-trip internal authorization process
- Online secure proven booking tool that they or any other authorized user can access globally to book, amend, cancel their travel
- Automate company travel policy administration when booking
- Airline negotiated fares & benefits
- Offer best fare of the day
- Ability to also book Rail & other transfer modes
- Simple Airlines seat selection
- Automate integration of Frequent Flyer information
- Payment Control – credit / company
- Easy reconciliation
- Track of booking & unused tickets
- Visa and other travel documentation
- Global 24/7 support
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What can happen in real world?
- Authorization obtained after travel booked or not at all
- Best fare or other not offered
- Too many people involved on the booking process
- Confusing travel itinerary
- Cancelled trips needlessly tickets and not refunded
- No after-hours service
- Payment settlement terms not the best obtainable
- Reconciliation of travel changed complex and unmanageable
- Travel booking fees not as per agreed contract
- Authorization process to complex
- Better deals available in the internet
- FFQ traveler information not notified
- Hotels not notified of the late arrival, special requirements, cancellations and amendments
- Travel expenses claims complex and time consuming
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In Summary
- At our first meeting we would require an overview of your current travel booking process and your corporate travel policy
- We would then ask you what area if the process you would like to improve it, could it be whole process or just part of the process
- After obtaining as much as information as possible, we would prepare an outline of the services we can offer, the benefits we believe you can obtain, the time required to deliver those benefits and our cost to you for providing our service.
- We would send you contract to complete which includes the expenditures & deliverables
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Our Objective is to:
- Considerably reduce your travel spend through contract negotiations and corporate travel policy
- Provide you with solutions and simplify your travel expense management & reimbursement process
- Provide you with solution to greatly increase of your internal processes and payment terms
- Ensure you obtain and maintain valuable travel data for benchmarking plus internal tracking
- Count you a as one of our valued & satisfied customer
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